JPAC Joint United Kingdom (UK) Blood Transfusion and Tissue Transplantation Services Professional Advisory Committee

4.6: Records

It is strongly recommended that all records pertaining to donor and donation identity be entered and maintained in an electronic format which can be accessed readily by approved and qualified personnel, and in a manner which preserves donor confidentiality in accordance with legal requirements. Machine-readable systems for identifying donors and donation derivatives are also recommended. Initial documentation – for example on session records – may be taken manually and archived for the required period in law, with relevant portions transcribed electronically whenever convenient operationally.

4.6.1: Donor session records

A record of the sessional venue, the date, the donation number and the identity of all donors attending must be maintained. For any donors who are deferred, rejected or retired, the full details must be recorded and the reasons given for the action taken.

The records of blood donation sessions should allow identification of each important step associated with the donation. All donations must be recorded including the reason for any unsuccessful donations. All adverse reactions must also be recorded together with the action taken. Full details of any other incidents, including those only involving staff, must be recorded.

These records should be used for the regular compilation of statistics which should be studied monthly by those responsible for activities concerned with the organisation and management of blood collection sessions.